Payroll Administrator Level 3

The programme will build knowledge and understanding of the main features of payroll to set up and operate payroll systematically and compliant manner. The learner can create and report payrolls information accurately to users. After completion, he can manage payroll of the employer or on behalf of any another organisation.

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Course Coverage:

KBM Tutors and Teachers will deliver coaching and learning to improve knowledge, skills  and behaviours to meet the requirements of the professional accounting taxation technician standard as given below:

  • Knowledge – Business and Customer Awareness, Payroll (obtain familiarity, knowledge and an understanding of these core elements like legislative framework surrounding payroll, employment and pensions), payroll-related statutory and contractual obligations, understand the technical aspects of payroll, Regulation and Compliance, Systems and processes.
  • Skills – Planning and Prioritisation, Analysis, Uses Systems and Processes, Production of Quality and Accurate Information, Team Working and Collaboration, Communication and Engagement.
  • Behaviours – Ethics and Integrity, Adaptability, Professional Scepticism, Proactivity & Enthusiasm, Professional Development.

Entry Requirements:

  • Adults Age 18+ and School Leavers 16-18
  • Apprentices without Level 2 English and maths will need to achieve this level prior to taking End Point Assessment.
  • For those with an education, health and care plan or a legacy statement, the apprenticeship’s English and maths minimum requirement is Entry Level 3.


Apprentice will be eligible for immediate professional body recognition at Student Affiliate level of the Global Payroll Association (GPA). Also, professional body recognition as a student member at the Chartered Institute of Payroll Professionals (CIPP).

Successful completion of the apprenticeship will provide eligibility to apply for Individual Affiliate membership of the GPA and Associate membership of the CIPP.

Completion of the Payroll Administrator Apprenticeship may provide progression opportunities to more senior positions such as Team Leader, Supervisor or Manager within Payroll, or to move to related roles in departments such as HR, Finance or Pensions.

Post Completion Tracking / Support:

After completion of the apprenticeship we continue to track and engage learners by offering support surrounding employment, including additional careers advice. KBM offers guaranteed work placements either within the KBM Group of companies or our extensive network of partners.

On & Off the Job Training & Coaching:

We meet individual to achieve the 20% off the job learning rule & includes formal face to face teaching at our training centre &/or virtual classroom training. Practical skills training, E-learning modules & research projects / independent study assignments. Training is underpinned by 1:1 & group tutor coaching sessions (face to face/Skype). On the job training includes job shadowing, experiential learning to gain real-world skills. We always recommend a workplace mentor for learners to utilise in addition to our training services to help develop knowledge & skills & appropriate workplace behaviours & practices. Our dedicated staff will offer coaching formally & informally in sessions or via email, phone & text.

Resources/Online Technology use:

  • Our solution to meeting includes diverse delivery approaches: peripatetic delivery, workplace observation, blended learning, webinars, online web resources & a dedicated student portal.
  • We offer flexible delivery & timetables to suit the needs of the employer & learner.
  • Our blended learning offers workplace training & assessment, off the job workshops, tutorials, online learning & interactive resources.
  • Apart from the class-based learning, KBM assists learners through online videos, study material/contents and assignments.
  • All learners have access to the student portal which shows all type of progress and milestones.
  • KBM's admin staff is available to assist learners through all possible mediums including 1-1 tutorials on Skype, Whatsapp and Telephone.


  • On-Programme Assessment (learning, mentoring and development)
  • Gateway Assessment

Synoptic Test:

The following Knowledge, Skills and Behaviours learning outcomes will be assessed via this method:

  • Payroll (Technical)
  • Planning and Prioritisation
  • Analysis
  • Produces Quality and Accurate Information
  • Communication and Engagement
  • Professional Scepticism

The overall purpose of the Role Simulation is to synoptically test whether the Apprentice is able to gather and analyse the necessary data to be able to perform manual payroll calculations down to net pay, assessing the Payroll Technical Knowledge.

End-Point Assessment:

The combination of Multiple-Choice, Role Simulation and Professional Discussion will build a cumulative picture of performance against the Standard. These assessment methods require Apprentices to demonstrate the application of Knowledge, Skills and Behaviours in an integrated manner to deliver the required outcomes, enabling the End-Point Assessor to make a holistic judgment about how well the Apprentice meets or exceeds the Standard.

About Course:

  • Awarding Body: Payroll Administrator Apprenticeship Level 3 is accredited by international recognised AAT
  • Duration: 18 to 24 months
  • Job Roles: The apprentice can fully perform and cover but not limited to the following job roles:
  • Payroll Administrator
  • Payroll Junior
  • Payroll Assistant
  • Payroll Officer
  • Payroll Clerk
  • Payroll Advisor
  • Payroll Executive
  • Payroll Analyst
  • Reward Administrator
  • Bureau Administrator
  • HR and Payroll Officer

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